Happy customers are the foundation of success in any service-based industry, but there’s a lot that goes into satisfying customers beyond just delivering great results. You have to maintain clear communication, ensure that everyone’s on the same page, and continuously show customers that you value them and respect their time.

For landscaping companies, that means reliable scheduling, consistent communication, and a simple payment process. How do you manage all that while still delivering consistent, high-quality work? With comprehensive landscaping CRM software.

Top landscape CRMs in 2025

There are plenty of CRMs available for companies of all kinds, but not all of them work well for landscaping services. To make your decision easier, we’ve rounded up the top options, packed full of dedicated features to support your landscaping customers and your business operations.

RealGreen

RealGreen is a powerful CRM designed specifically for the green industry, offering a complete suite of tools to simplify client management and support business growth. With RealGreen, landscapers can handle everything from scheduling and job tracking to marketing and billing in one place. Its robust analytics provide actionable insights, making it an excellent choice for businesses looking for a tailored, industry-specific solution.

Top features:

• Customer information management: Easily track and organize client details across multiple properties, giving your team quick access to critical information.
• Scheduling and dispatching: Simplify crew scheduling and dispatching, helping you maximize efficiency and deliver reliable service.
• Invoicing and estimates: Create professional estimates and invoices with minimal effort, speeding up the billing process.
• Automated communication: Keep clients informed with automated updates via text, email, or mobile notifications.
• Mobile accessibility: Manage your business on the go with access to job and customer data from any device.
• KPI tracking: Monitor key performance indicators to make informed decisions that drive growth.
• Marketing support: Boost your marketing efforts with tools designed for targeted campaigns and measurable results.

Limitations:

• May be cost-prohibitive for smaller businesses
• Offers more advanced features than necessary for new landscaping companies

Aspire

Aspire is designed for larger landscaping businesses that need enterprise-level tools to handle extensive operations. With features like job costing, customer portals, and seamless integration with financial systems, Aspire helps streamline complex workflows and keep lawn care and landscaping businesses running smoothly. However, its advanced tools and features may be overwhelming for smaller companies.

Top features:

• Integrated CRM platform: Manage every aspect of your operations, from initial estimates to job tracking and invoicing, in one unified system.
• Customer portal: Enhance customer experience with a self-service portal for communication and account management.
• Management dashboards: Gain real-time insights with customizable dashboards and detailed reporting.
• Drag-and-drop scheduling: Make scheduling jobs simple and efficient with an intuitive drag-and-drop tool.
• Estimate templates: Save time with pre-built templates for creating fast, accurate estimates.

Limitations:

• Complex interfaces may be challenging for new users
• High upfront costs may deter smaller businesses
• Offers more functionality than necessary for small operations

Arborgold

Arborgold offers a flexible, customizable CRM platform tailored to the needs of landscaping businesses. It emphasizes automation for marketing and scheduling, making it a strong choice for improving client engagement and operational efficiency. However, it lacks built-in invoicing features and may require additional tools for financial management.

Top features:

• Comprehensive contact management: Centralize client and lead data, making it easy to access job history and activity records.
• Mobile accessibility: Keep teams connected with real-time access to customer information from mobile devices.
• Advanced search tools: Quickly locate customer data with powerful search functionality.
• Integrated messaging and appointments: Streamline client communication and appointment tracking within the CRM.
• Activity logs: Maintain accountability with detailed logs of system and contact updates.

Limitations:

• Customization can be time-intensive, especially for non-technical users.
• Advanced features come with additional costs.
• A steep learning curve may slow adoption for less tech-savvy teams.

HubSpot CRM

HubSpot CRM is a versatile platform that works well for landscaping businesses focused on growth and customer engagement. Its free plan and emphasis on email marketing make it a cost-effective starting point, but it lacks the industry-specific tools found in more specialized CRMs.

Top features:

• Free and scalable: Start with a free plan and scale up as your business grows.
• Intuitive user interface: Easy navigation ensures a minimal learning curve for teams.
• Customer segmentation: Create personalized marketing campaigns with advanced customer segmentation tools.
• Email integration: Manage email communication seamlessly through integrations with Gmail and Outlook.
• Email tracking and notifications: Stay on top of client engagement with real-time alerts for opened emails.

Limitations:

• Generic tool that may not address the specific needs of the landscaping industry
• Advanced features require higher-tier plans
• Manual setup may be necessary to tailor the platform to industry needs

Jobber

Jobber is a practical CRM solution for small to mid-sized service-based companies across all industries. It focuses primarily on simplifying client and job management, so it’s user-friendly and affordable, but it lacks some landscaping industry-specific features you’ll find in solutions like RealGreen.

Top features:

• Client management: Keep client information, job history, and communications organized in one place.
• Real-time scheduling and dispatching: Ensure teams are in the right place at the right time with flexible scheduling tools.
• Invoicing and payments: Simplify cash flow with professional invoice templates and online payment options.
• Mobile app: Manage operations on the go with a mobile app for iOS and Android.
• Online booking and client hub: Give clients the convenience of booking services and accessing account information online.

Limitations:

• Limited advanced reporting tools
• Fewer integration options compared to competitors
• Basic features may not meet the needs of larger landscaping businesses

Tips for a successful CRM implementation

Rolling out a CRM for your landscaping business requires thoughtful planning to maximize its value. Follow these strategies to ensure a smooth transition:

• Team preparation: Train employees on how to use the CRM effectively and demonstrate how it supports business goals.
• Data transition: Organize and clean your existing data before migrating it to the new system to ensure accuracy.
• Tailored workflows: Customize workflows to align with your business needs, automating repetitive tasks and improving efficiency.
• Phased rollout: Start with a pilot phase to test the system, gather feedback, and make adjustments before a full-scale launch.
• Ongoing learning: Encourage your team to explore advanced features and stay updated on new CRM capabilities.

What is a landscaping CRM?

A landscaping customer relationship management (CRM) system is a software platform that serves as a centralized hub for businesses to manage customer information, track job schedules, generate estimates and invoices, and seamlessly communicate with clients.

Instead of using a different app or tool for each of these tasks, you can do it all through one user-friendly platform. A CRM enables landscaping companies to:

• Centralize customer data: Manage customer information across multiple properties, ensuring easy access and updates for all team members.
• Optimize scheduling: Track job schedules and employee assignments for more efficient resource allocation.
• Streamline invoicing: Generate estimates and invoices directly within the CRM with just a few clicks, simplifying the billing process.
• Enhance communication: Centralize client communication through integrated messaging, email, and mobile app features.
• Improve field operations: Provide GPS tracking for field teams and deploy real-time monitoring with optimized route planning.
• Integrate with existing tools: Seamlessly connect with accounting software, marketing automation platforms, and other essential landscape business management software.

Key factors to consider when choosing a landscape CRM

Before you choose the best landscaping CRM software for your business, you’ll need a clear understanding of your specific needs and what each solution brings to the table. So consider these factors as you weigh your options:

• Business size and needs: Small landscaping companies typically opt for solutions that are both cost-effective and straightforward, focusing on core functionalities without unnecessary complexity. For larger lawn care businesses, a CRM with comprehensive capabilities like in-depth analytics and reporting supports more extensive operations.
• Ease of use: Look for platforms that simplify task management and allow you to complete processes with minimal steps. A system that is easy to navigate ensures your team can pick up and use it right away with a minimal learning curve.
• Features and integrations: Think about the core functionalities you need, such as customer data management, scheduling, job pricing, and payment processing. Make sure the CRM can integrate with your current accounting tools, marketing platform, and other landscape management software to create a unified environment.
• Mobile access: Mobile accessibility is particularly important for teams that work in the field, as it gives them real-time access to essential information. Additionally, the system should support lead management and follow-up activities to streamline customer acquisition on site. 
• Cost and ROI: Choose CRM software that fits your budget, but remember that a good customer relationship management tool should also drive efficiency and cost savings. It’s important to consider the CRM’s long-term value and return on investment over time. Many CRMs offer a free trial period so you can assess the fit risk-free.
• Customer Support: Look for providers that offer comprehensive training resources and responsive technical assistance to help you and your team get up to speed quickly.
• Scalability: You don’t want to outgrow your landscaping CRM and have to switch everything over to a new solution in a few years, so make sure the tool you choose can grow with your business.

Build lasting customer loyalty with RealGreen

Success in landscaping is about more than delivering great services—it’s about building strong customer relationships. RealGreen’s landscaping CRM helps you streamline operations, improve communication, and keep your team focused on what matters most: happy customers and exceptional results.

Schedule your demo today to see how RealGreen can transform your landscaping business!

Schedule a free demo today to see how RealGreen
can help you grow your business!